Using Styles to Speed up your Formatting

Using Styles to Speed up your Formatting in Word 2010

Styles are a collection of formats that can be applied in one go.

If you have created a house style for your organisation then it pays to invest a little time in creating styles that can be applied again and again.  Styles fit right in to your business process, by taking a little time to set them up, they speed up and streamline your work.

For example, if you want all your headings to be dark blue, centred, Arial and size 22 this means every time you create a heading you would have to make all of those changes separately. With a Heading Style you can save all of those separate bits together as Heading Style 1 and then apply them all in one go.

In Word 2007 Microsoft introduced Quick Styles and these have continued in Word 2010.  Styles have always existed, however now they are a snap to apply and you can see what they look like before you decide.

Here is a document with Styles applied:

Document Styles In Word 2010

Document with styles applied

This is the Styles Group on the Home Tab in Word 2007 and Word 2010.

Styles Gallery Word 2010

Styles Gallery

To apply a Heading style

  1. Click on the heading you wish to change
  2. Click on the Heading Style of your choice in the Styles Group
  3. Look at the document you will see an example of what the heading will look like
  4. Click on the Style to apply it.

You can change the Style Set to a different one if you can’t find a style that you like:

  1.  Click Change Style
  2.  Select Style Set

Change Style Set for different Styles in Word 2010

Now select a set that you like – as you can see when you hover over a style, Word shows you what the changes will look like.

Change Style Set

Select a different Style Set

When you find a Style Set that you like, click on it and the Style Set will change.

Different Style Set

A different Style set is now showing

You can see this in action on our YouTube ChannelHERE – in a sample lesson from our online training courses.


Next week is all about well presented letters.

Till next time…



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One Response to "Using Styles to Speed up your Formatting"
  1. Very useful blog. Keep up the good work..

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