Quick steps allow you to make repetitive tasks really simple and easy, things like filing email or sending an email to a group. Most things that you find yourself doing on a regular basis can become a Quick Step.
The Quick Steps Gallery – my pictures are from Outlook 2013, however the same rules apply in Outlook 2010
To create a new Quickstep for filing
Click Create New
Name the new Quick Step
Select the action to perform
Choose one of the actions
Select action to perform
I chose Move to Folder and selected the folder called Chocolate from the list
Add any other actions
You can add further actions to the Quick Step
(1), select a Keyboard Shortcut (2) and add some text to display when your mouse hovers over the Quick Step (3) – to remind you what it does.
Your new QuickStep is ready to use.
To use the Quick Step
Simply select the emails you wish to file
Click on the Quick Step in the Gallery
Hey Presto! They moved!!
To find out about how we can help you with the use of Outlook – have a look at our courses on www.theittrainingsurgery.com and give us a call on 020 8203 1774 to discuss your organisational training needs.