Search Folders in Microsoft Outlook
How to find all the email from one person instantly
Here is the scenario: you have lots of email in your inbox, either sitting in the inbox itself, or filed away in different folders. Now perhaps you have a correspondent who has sent you email on different subjects and to find all the email from that person, you will need to search your whole mailbox.
A Search Folder is a permanent Search – always there and always up to date so that you can find all the email that match the criteria immediately.
- Right Click on the Search Folder icon in the navigation pane
- Select New Search Folder
- Select the main criteria for the Search Folder from the list
- Click Choose to select the person whose email you wish to find
- If the person is not in your list of contacts, simply type their email address in the From box at the bottom of the dialogue box
- Click OK
Your new Search Folder is now listed in the Search Folder group in the Navigation Pane and it contains all the email that match your criteria:
To delete a Search Folder, simply right click on the folder to delete and select Delete from the list:
You will see the following warning which tells you that the emails will not be deleted only the folder will go.