Search in Microsoft Outlook 2013

Search for email

Have you ever been in any of these situations? I filed an email, but can’t remember where, I need to find all the email from a particular sender or – I know that Helen sent me an email with an important attachment, how to find it?

We have a few ways to search

The Search Ribbon

Click into the Search bar at the top of the inbox (or any folder you happen to be in) and the Search Ribbon appears

Find

Another way to search is to use the Find Icon which is located on the far right of the Home Ribbon. Here you can select the criteria to match.

Search criteria

When you filter or search, you tell Outlook what to look for.

• Unread – finds all messages that have not yet been read,
• Has Attachments – finds all messages that have attachments.
• This Week – set the date range in which to search.
• Categorised – find messages that have a particular category.
• Flagged – find flagged messages.
• Important – find messages marked important.
• Sent To: Me or CC: Me – finds messages where my(your) name is in the sent to or cc to box.
• View Items Expiring Soon – this filters out any items that have an expiry date set.

Find items from

1. Click into the search box
2. Click on From in the Search Ribbon
3. Type the name of the person whose email you want to find
4. Press Enter

All email that match the criteria are displayed with the criteria highlighted in yellow

Has attachments

Figure – Find all email with attachments

1. Click into the search box
2. Click on Has Attachments
3. Press Enter

A list of email with attachments is now displayed

Happy Learning!

This topic has been taken from my free eBook on Microsoft Outlook 2013 which can be downloaded here:

To find out more about our training and to discuss your organisation’s learning needs, give us a call on 020 8203 1774 or email us enquiries@theittrainingsurgery.com – we would love to chat.