How to Create a Signature in Microsoft Outlook 2013

Create a Signature in Microsoft Outlook 2013

Why type your signature each time you send an email? Have Outlook do it for you.

Create a signature

Figure - insert a signature

 

 

 

 

 

Figure – insert a signature

Click on Signature in the Message ribbon

Click Signatures – this takes you to the Signatures and Stationery section

Type a name for the signature

Figure - name the signature

 

 

 

 

 

 

 

 

 

 

 

Figure – name the signature

Click New

Type a name for the signature so that you can identify it later.

Type the signature

Figure - type the signature or copy and paste the text from another location

 

 

 

 

 

 

 

 

 

 

 

Figure – type the signature or copy and paste the text from another location

  1. In the white space, type the text for the signature.
  2. Use the formatting options to format the signature.
  3. You can add a hyper link or pictures as well.

Choose a default signature

Figure - set a default signature to be used all the time

 

 

 

 

 

 

Figure – set a default signature to be used all the time

If you want to have a signature appear automatically on every new email select the signature from the New messages option.

To have a signature appear automatically on every reply or forward, select the signature from the Replies/forward option

Insert a signature from the ribbon

Figure - insert the signature

 

 

 

 

 

Figure – insert the signature

Click on the drop down under Signature

Select the signature to add

Figure - signature is added

 

 

 

 

 

 

 

 

 

Figure – signature is added

A signature is added!

Has this tip helped you? Please do let me know. I love to hear how my tips are helping people. Just add a comment in the box below.

Shelley Fishel

This topic has been taken from my free eBook on Microsoft Outlook 2013 which can be downloaded here:

outlook-2013

To find out more about our training and to discuss your organisation’s learning needs, give us a call on 020 8203 1774 or email us enquiries@theittrainingsurgery.com – we would love to chat.

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