How to create a Calendar Group in Microsoft Outlook 2013

How to create a Calendar Group in Microsoft Outlook 2013

When working in a team, there are occasions where you need to view several calendars at the same time. In Outlook 2013 you can create a Calendar Group which allows you to open all the calendars at the same time with just one click.

Create a calendar group

Figure – create a calendar group

1. Choose to create a brand new Calendar Group or to save the currently displayed calendars as a new Calendar Group.

Name the calendar group

Figure – Name the group

2. Type a name for the calendar group

3. Click OK

 Select group members

Figure – choose group members

4. Double click on each of the names to include – they will appear in the Group Members area at the bottom.

5. Click OK

 New group displayed

Figure – New calendar group can be opened from the navigation pane

The new calendar group appears in the Navigation Pane with a tick box for the whole group and individual tick boxes for each calendar. This means that you can open all the calendars in the group in one go by ticking the group calendar name. Or you can open individual calendars by ticking each box individually.

Calendar group displays in schedule view

Figure – See the calendars in schedule view

A Calendar Group will sometimes open in Schedule View. You can change the view by using the view icons in the Arrange group on the Home Ribbon.

How would you use a Calendar Group? Let us know in the comments section and remember we can help you and your organisation work smarter with Microsoft Office and Microsoft Outlook in particular.

This topic has been taken from my free eBook on Microsoft Outlook 2013 which can be downloaded here:

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