Paul Wherly

Quick Steps in Outlook

What do Quick Steps Do?

Quick steps allow you to make repetitive tasks really simple and easy  things like filing email or sending an email to a group. Most things that you find yourself doing on a regular basis can become a Quick Step.

Where do I find Quick Steps?

Quick Steps live on the Ribbon

Quicksteps Gallery





The Quick Steps Gallery – my pictures are from Outlook 2013, however the same rules apply in Outlook 2010

To create a new Quickstep for filing:

1) Click Create New

Create a new Quick Step




2) Name the new Quick Step

Name the Quick Step











3) Select the action to perform

Select an Action











I chose Move to Folder and selected the folder called Chocoate from the list

4) Add any other actions

Add more actions











You can add further actions to the Quick Step (1), select a Keyboard Shortcut (2) and add some text to display when your mouse hovers over the Quick Step (3) – to remind you what it does.

5) Click Finish

Click Finish to create the Quick Step




Your new Quick Step is ready to use

New Quick Step in the gallery





6) Simply select the emails you wish to file

7) Click on the Quick Step in the Gallery

Hey Presto! They moved!!






Leave a Reply

Your email address will not be published. Required fields are marked *

Contact us

Would you like to talk through your IT Training needs?
Just send through your details and we'll get back to you.